Postgraduate Professional Diploma in Book Keeping

Financial recording is essential in business. Starting from income, expenses, liabilities, and many more, it is important to keep them in a record. For that reason, book keeping plays an important role. In many businesses, this role is always needed to record and organise a company's daily financial transactions. Now, if you are interested in this position, taking a Professional Diploma in Book Keeping course can be your way.

A person skilled in this job is called a bookkeeper. Today, they mostly use software to track a company’s cash flow. Some work full-time for a company, while others offer freelance services. As a result, bookkeepers are in high demand for both in-house and client-based roles.

What is a book keeping course?

Book keeping course is a programme that can provide participants with financial knowledge in order to manage accounting transactions of businesses. Most of the time, Book keeping is confused with accounting. However, each process has its principles and implementation. To explain, accounting results in a financial report that can be used for an audit, while book keeping only results in financial documentation.

As mentioned, the role itself is called a bookkeeper, and it works by maintaining the general ledger. Not only that, they also design spreadsheets as the core framework to input and calculate data. Therefore, the bookkeeper will enter the money transaction either in or out in their sheet. After that, they will tally it all and sum to ensure accuracy.

To keep financial records accurate and balanced, strong data skills and analysis are essential. The Professional Diploma in Book Keeping course is designed to help learners prepare financial statements that support key business decisions and excel in this role.

Course Preview

The Professional Diploma in Book Keeping course is offered flexibly online. It is designed to provide learners with important skills, knowledge, and tools that can be used to manage financial records. As a result, they can ensure the precision of each data, then calculate it accurately. Thus, making this programme ideal for those who want to have an advanced career in administrative and financial roles.

Notably, the course is online, allowing participants to join anytime they are available. Throughout the course, they will have a professional in this field as their lecturer. Thus, ensuring a great learning experience from the right resource. For this reason, they will learn practical book keeping methods aligned with industry standards. Here are the details about this programme:

Course Structure

The course structure of the Professional Diploma in Book Keeping course emphasises the key modules in ensuring participants have strong book keeping practice. It aims to boost learners' employability in related roles. Therefore, it covers the double-entry system, payroll and VAT (Value-Added Tax), as well as the software technology industry used. Here is the content detail for each week:

Introduction to Book keeping

• Definition, purpose and importance in business
• Overview of the accounting cycle
• Key terms: Assets, Liabilities, Equity, Revenue, Expenses

Double-Entry System

• Understanding debits and credits, T-accounts and ledger entries
• Rules for recording different account types

Chart of Accounts & Source Documents

• Setting up and understanding a chart of accounts
• Identifying and using source documents (invoices, receipts, bills)
• Recording transactions manually

Journals and Ledgers

• General journal vs. specialised journals
• Posting to the general ledger
• Trial Balance Introduction

Cash and Bank Transactions

• Bank reconciliation process
• Petty cash system and imprest method
• Dealing with cash receipts and payments

Sales and Purchases

• Managing sales and purchase ledgers
• Credit control basics
• Recording credit sales and purchases
• Trade discounts and returns

Payroll Basics

• Introduction to payroll and payslips
• Statutory deductions (e.g. tax, pension)
• Recording payroll transactions

VAT and Taxation

• Overview of Value-Added Tax (VAT)
• Recording VAT on purchases and sales
• VAT returns and compliance basics

Adjustments and Final Accounts

• Accruals and prepayments
• Depreciation methods
• Bad debts and provisions

Preparing Final Accounts

• Trial balance to the income statement
• Balance sheet preparation
• Interpreting financial statements

Book keeping Software Training

• Introduction to software like Sage, QuickBooks, or Xero
• Inputting transactions and generating reports
• Backing up and securing financial data

Final Project & Assessment

• Case study
• Final written and/or practical assessment

Entry Requirement

The Professional Diploma in Book Keeping course is a postgraduate programme. Applicants are expected to hold a relevant undergraduate degree or equivalent professional qualification. While prior book keeping experience is not mandatory, basic literacy and numeracy skills are essential. This course suits both recent graduates and professionals seeking to advance their financial knowledge.

The importance of book keeping 

Taking the book keeping course offers a deep understanding of its importance across all businesses, no matter the size or industry. While some may see it as simply collecting bills, effective book keeping requires precision and skill to ensure accurate records. It involves systematically organising financial data to maintain a healthy cash flow and reliable records. Here are more key aspects of book keeping:

1. Accurate financial records: Good book keeping can provide a clear picture of any financial transaction. Whether it is income, expense, assets, or liabilities, everything is recorded in one place.
2. Strategic decision-making: By having an up-to-date financial status, managers and executives can make strategic decisions based on the economic condition within the business.
3. Legal and tax compliance: Through a book keeping course, learners will know that proper financial records can help in filing taxes. By doing this, they comply with the law and avoid a penalty or audit.
4. Cash flow management: Having a healthy cash flow management is achievable if the business has a bookkeeper who can record and track receivables and payables.
5. Supports business growth: The more the business grows, the more complex financial transactions will be. By having clear book keeping, it will support business expansion by ensuring clarity and control over cash flow.
6. Build trust for investors: In the book keeping course, learners will develop practical skills in ensuring well-maintained records. Thus, building trust with investors is crucial as they mainly evaluate business performance through this data.
7. Strong foundation for accounting: Before in-depth learning in accounting, studying book keeping can be a good start. This is because preparing financial statements without this skill is hard to achieve.

Book keeping course duration

The duration of the Professional Diploma in Book Keeping course is three months. Every week, students will expect a new learning experience regarding this topic. As it aims to build a strong foundation in book keeping, each topic will have a thorough discussion with an expert who has many years of experience in this industry.

Ultimately, students who enrol in this programme will have access to an online platform called Moodle. In this portal, they will connect with live tutor support, online group discussions, and learning materials. As a result, all activities related to studying will be in this all-in-one platform. With the College of Contract Management, you will learn directly from the best resource and be exposed to advanced technology. Now, what are you waiting for? Enrol now!

The schedule for the Professional Diploma in Book Keeping course programme will be shared after enrolment. The most important part is that applicants must submit all required documents as a final step for their registration. Once the system confirms the payment, learners will gain access to Moodle for participants to start learning immediately.